Helpful things to include
The place
Your town and institution type
A Kampala day school, a Wakiso boarding section, a Mukono church, a Jinja factory, an Mbarara hospital, or similar.
The gates
How many gates, and your busy time
One main gate at 4:00 PM is very different from a staff gate, a boarding exit and a service gate.
The problem
One thing that keeps happening
Pickup confusion, open visits, contractor access, staff movement, event crowds or unclear records.